This is the default method that most people choose because it is … But are they using PowerPoint to its potential when they use Teams? Here's what one of my Notes pages from a recent webinar looked like. To share this window, jump to your Teams meeting, click Share, and select PowerPoint under the Window section. Log into your Teams account, set up a virtual meeting and join the meeting. This feature works best if your PowerPoint files are either in your team SharePoint site or your OneDrive. To share your presentation this way, it works best if you’re only using one monitor. When you are presenting, move the pages out of the way when you finish with each page instead of trying to slide them under the remaining pages. While on your side, you just went from low fi to high fi in a matter of two clicks. How to transfer files on Webex. If you don’t see the Notes pane or it is completely minimized, click Notes on the task bar across the bottom of the PowerPoint window (also marked in magenta in the picture below). There are three methods you can use to screen share a PowerPoint presentation in a Zoom meeting. For them, nothing happened. This technique is actually stupidly simple, but it’s not obvious at all. In this article I list nine ways to add a second screen and then you can use Presenter View with 2 screens in Windows or use Presenter View with two screens on a Mac. Presenter View Share gives you all the features of the desktop app—because that’s what you’re using—including presenter view. There is a correct way to present a slide deck during a Teams meeting. Connect a second display (here are nine options for a second display) and extend your displayArrange the displays in Windows and PowerPoint to match the physical setup; Start Presenter View in PowerPoint so the slides are on one screen and Presenter View is on the screen that has the webcam (so you are looking at the webcam while seeing your notes) Presenter View on. With the PDF displayed on your device, use your finger to scroll through the notes during the presentation. The speaker notes are displayed below the … Try not to look at the notes pages too much as the attendees will see your eyes moving away from the webcam. PowerPoint also lets you hide these notes from the slideshow screen for a more streamlined view so your clients will focus on your company’s objectives. Dave Paradi has over twenty years of experience delivering customized training workshops to help business professionals improve their presentations. Option 2 is to use the Save a Copy feature to save a PDF. This method keeps your eyes on the screen all the time and it will appear to the attendees that you are not looking away from the webcam. The other is that your viewers can actually choose to jump ahead or backward in your slides at their own pace without impacting what others see, which is a benefit you don’t get from any otherPowerPoint sharing option. See Using a laser pointer on your smartphone when presenting in PowerPoint for more information, including a brief video. 🙂. Jump into the Slide Show tab in PowerPoint and click Set Up Slide Show. That said, if you use multiple monitors, you're a power user. Traditionally, the audience faces a screen showing your PowerPoint slides, and you stand in between the audience and screen, and change slides on a computer. I usually increase the font size to at least 14 point so I can see the text easily. What Platforms Support Screen Sharing. This prints the slide image at the top of the page and your notes below. With so many business professionals now working from just their laptop, the usual Presenter View doesn’t work because there is no second screen attached. That would let the use control the presentation properly while the slides appear in another window (which could be visible via a third-party tool). The reason for that is the feature isn't available when you have two monitors because you'll already have presenter view on one of them and you can't share PowerPoint as a window when you have two monitors because the app takes up two windows and becomes essentially disqualified from being shared as a window (the only way to share the slides is by sharing the whole screen, which is less private). If you use Presenter View Preview and share the PowerPoint application, the attendees see all of Presenter View, including your notes and the next build/slide. His focus is on helping corporate professionals visually communicate the messages in their data so they don’t overwhelm and confuse executives. You may also want to consider a second screen if you use Windows because it is a simpler setup for Presenter View. Summary of steps. If you have a dual monitors, you can share a slide show while viewing presenter's notes in another monitor. He has written nine books and over 100 articles on the topic of effective presentations and his ideas have appeared in publications around the world. Set up your PowerPoint file to display the Slide Show in the window it is in instead of in full screen mode. Thanks. This can help you determine how much time you spend on your presentation while practising. Move your mouse over the PDF and use your mouse wheel to scroll the notes pages. But what do you think? This is the field guide every Microsoft Teams user out there has been waiting for, covering Teams, chat, meetings, files, and more! With only one monitor, you cannot view your speaker notes. Alt-Tab back to PowerPoint. Share them in a comment below so others can learn some of your tips and hacks for better meetings in Teams. One of the most common questions that has been asked about presenting PowerPoint slides in a Microsoft Teams meeting is how to use Presenter View if you only have one screen. When they start the slide show in PowerPoint, their notes disappear because the slide takes over the screen. Discover more PowerPoint training at LinkedIn Learning Sharing a PowerPoint presentation in this way doesn't share the file itself, it will only display the presentation, with some extra functionalities, it will not make your notes etc. Now whenever you enter Slide Show mode, the slides are run just in this PowerPoint window, not the full screen. His career began in the nuclear power design field and ended up in SharePoint adoption, pretty much by mistake. Disclaimer: Some of the links in my newsletter or on my website may be affiliate links where I am paid a small commission for recommending a product or service that I personally use and trust. Well, if you’ve ever tried to present a slide deck in Teams, you’ll know that some of these features can be hard to find depending on which method you use to share your slides. First, everything stays right in Teams and you have full control of your computer and its screen, unlike normal presentation mode with PowerPoint, where it completely takes over your screen. To view a video version of this post (lots of video demos! Because a tablet or phone may be a much smaller screen than your laptop or external screen, make sure the text on the Notes Pages is big enough to read. Click the OK button to save the change and exit the dialog box. Required by Amazon: As an Amazon Associate I earn from qualifying purchases. You can use PowerPoint on your smartphone as a remote control to run your presentation and view your speaker notes. Sure, the slides take up my whole screen, but that doesn’t stop me from jumping around my device all I want. On PowerPoint 2016 for Windows, please click Slide Show (F5) and choose Hide Presenter View. Presenting Financial Information Visually in PowerPoint, Latest Annoying PowerPoint Survey Results, The State of Financial Presentations Survey Results, Proportional Object Collection Calculator, Solving Presentation/ PowerPoint Problems, Customized Excel Chart Training Workshops, using Presenter View with 1 screen in Teams on Windows, use Presenter View with 2 screens in Windows, use Presenter View with two screens on a Mac. Step 1: Launch or Join a Teams Meeting. To use this mode, on the Slide Show ribbon, click on the Set Up Slide Show button. Switching Full Screen and window slide show Starting from an windowed presentation means you can switch between Full Screen and the window presentation without showing the entire PowerPoint menus etc. Participants will only see the PowerPoint slides; notes will not be displayed. You can also save the Notes Pages as a PDF. If you have a single monitor, you can also start the slide show in a windows so you have access to other meeting features while sharing your presentation.This article covers: 1. Matt is an engineer-turned-IT nerd and Microsoft MVP. Wait, you’re worried that the people on the other end are seeing presenter view? Click the "Slide Show" tab and select the "Use Presenter View" check box in the Monitors group. If you are using a Mac, you cannot use Presenter View in Teams with one screen to see your notes while the attendees see only your slides. A phone holder on a tripod can work or a tablet stand beside your laptop. Alt-Tab is your best friend. 1. (Note, don't select the PowerPoint option of Teams, just select the window which is displaying the presentation) 'Alt+Tab' back into the presentation window; Hit right click and select 'show presentater mode' The best part happens now, your stream in Teams will only keep show the presentation, while you see the presenter mode You also see a second device I am using that is connected as a participant so I can see what the audience sees. I usually use Option 1 but try the different options and use whichever option you are most comfortable with. Dave is one of less than ten people in North America recognized by Microsoft with the Most Valuable Professional Award for his contributions to the Excel and PowerPoint communities. Press the Esc key when you want to turn off the pen, laser pointer, or highlighter. Though it will include a little chrome in the top toolbar. If you have a second monitor, I’d actually recommend disconnecting it. ©2005-2020 Dave Paradi - PrivacyPolicy: We will never sell or distribute your e-mail or information to anyone. If you open the Teams web app in a browser, and use the Develop tools (Press F12) to capture the network trace, then select a presentation file from the PowerPoint section, you will find the request URL looks like the following: hello@jumpto365.com​jumpto365, Inc.PO Box 1960PMB 24057Wilmington, DE 19899. Let me know here so I can create articles and videos to solve the biggest issues. I will not recommend any product or service that I do not stand behind, and any compensation that I may receive is minimal and will not influence my recommendations. You'll be presenting with a selection of options, near the right hand side you will see PowerPoint and a list of recently opened PowerPoint presentations. You should see a list of meetings here. Use Notes while you present. That can work in many situations, especially if your slides are simple and straight forward. Click the Notes button in the Show section of the ribbon. Here is a quick guide on how to share a Powerpoint presentation in Microsoft (MS) Teams during a virtual meeting. Whether you know it or not, this method makes use of PowerPoint for the web—or formerly known as PowerPointOnline—so you’re getting the “Lite” version of PowerPoint when you present. Presenters who use this mode have been accustomed to adding their speaking notes in the Notes section below the slides. This allows you to run your slides full screen if you prefer so you can use the laser pointer or inking capabilities of full screen Slide Show mode. Make sure you can comfortably reach the device and you are not moving closer to the webcam every time you reach for the screen. But it can be done in Windows using Presenter View Preview in modern versions of PowerPoint and sharing a hidden Slide Show window in Teams. And lastly, Presenter View Share is my favorite way to present a slide deck during a Teams meeting and it’s really the subject of this post. To present this way, you need to toggle a setting. If your notes exceed the allotted length of the Notes pane, a vertical scroll bar appears on the side of the pane. Here are 5 tips to get the most out of your presentations in Microsoft Teams. Method 1: Print your notes. Click on the share button on the control panel (below). And that’s it! Unlike Teams or Zoom that offer ways to use PowerPoint’s Presenter View Preview mode to share your slides with the attendees while you see your notes, this is not possible in Webex. The secondary monitor will show the PowerPoint slides, while the primary screen displays the Presenter view. 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